SJSU Open Access Conference 2017: (Re)Placing Open: Assessing the Current OA Landscape (Afternoon Sessions)

Zoë McLaughlinUniversity of Michigan - Ann Arbor

ASEAN intergovernmental org that tries to foster communication and exchange between Southeast Asian nations. Pulled links to countries in Southeast Asia - regional overview, Indonesia dominates in all indexes, Malaysia and Thailand follow closely. DOJ and ROAD almost same percentage-wise. OpenDoor is different. Varying levels of curation in these different directories and varying levels of self-submission. OA repositories in SE Asia probably not submitting them everywhere. Singapore huge in SCOPUS but not in OA realm.

ASEAN citation index like SCOPUS includes journals that are not open access. Thailand, then Malaysia, then Indonesia. Not not necessarily OA. Country specific databases of journals, not all OA but do include OA. Indonesia's Portal Garuda, Malaysian Citation Center, Phillipine E-Journals Thai Journal Citation Index.

Case: Indonesia. Ministry of Research, Technology, and Higher Education has been pushing to put content up online to varying levels of success. University administrations to varying degrees have also been pushing departments to be publishing online. They've been doing this through OJS (Open Journal Systems). "We have nothing in print anymore." Where can I get stuff from America online, I want to download it? ... Not just journal articles, also books.

Kinks in system: one big problem Southeast Asia subject librarians discuss is how hard it is for people in the west to find these sources. If you don't know what you're looking for, you can't find it. Poorly indexed. Also, problem with OA journals and sites just going down. Many of the OpenDoor repositories with smaller numbers, in Singapore 1/7 down, another had interface broken. Maintaining longevity is a problem.

Solutions: Librarians curate collections themselves, "here are the OA journals of Southeast Asia". Who can set those criteria? Let's forge partnerships with academic universities in SEAsia - problematic because part of the problem there is building up infrastructure and knowledge. f all responsiblity falls on an institution here, then the infrastructure and knowledge never gets built in SEAsia. need broader inclusion of these materials and broader access to these materials.

Q--Shouldn't we ask SEAsian Libs how they can do this, or help with infrastructure to overcome issues of permanence without being overbearing but helping to support their own power?

Q/statement: South Asia company Informatics - JGate - metadata level. They have competencies to do what you're looking at and are more geographically related.

Q: Best practices for sustainability? But In Indonesia not looking to copy US model, doing their own thing. Audience comment: doesn;t sounds like they're doing to well.

Q: what are the challenges? A: They don't perceive it as a big problem. The problem isn't power grid and servers and who is maintaining them. They're accustomed to servers being down so don't see it as an issue. Presenter's concern is getting access to the research going on there for people outside of Southeast Asia. Smaller universities don't see OCLC as something they want to invest in. Librarians don't have a whole lot of power to direct things in the way higher ed is set up.

Nice job by a Michigan LIS student.

Kathryn Blackmer ReyesSan Jose State University
Emily K. ChanSan Jose State UniversityApril GilbertSan Jose State University

Collection offered to Special Collections was Royal Chicano Air Force (RCAF). Library rejected it. Chicano community in University (SacSatte) and in the city couldn't understand why and were very upset. Eventually RCAF did get a home at UC Santa Barbara. Eventually SacState got the materials.

Democratizing elements of an IR:
Users directly engage with digital materials
Gatekeeping at point of retrieval is minimal
For textual documents, all words are access points
Lack of SC rituals during search and retrieval of materials

Sheffield" More than acid-free folders" - broaden ALA core value of preservation to include stewardship (negates ownership on part of library and keeps agency with creators of content. Continual dialogue with true owners. Problematizes "acquisitions" and other terms indicating power structures. resist commodification of a community's works. Even though part of larger institutional narrative they shouldn't be subsumed. Conflict in accepting and participating in power structure while participating in marginalization of the group. Leverage search optimization, but beyond serendipity, need to connect with community for ongoing conversation and outreach.

Responsible curation and digitization: reconsider concepts like
downstream use permissions

Cultural Heritage Center

Community didn't necessarily want it to go to Special Collections. Loss of ownership adn autonomy, usually have to deed items to university, demands relationship that university will be a proper steward, removes community autonomy. The CHC helped build trust.
Ethnic digital collection:
Student protest publications, academic association, San Jose community collection, Affinity group commencement programs
CHC events

Considerations for building ethnically diverse collections: decenter archive and challenge structures. Don't post and ghost - we built it so they should come. Admins and managers may have concerns about optics. items fraught with conflict because came from protests. These voices were already there, just now being included. See Sheffield article.

Self reflection and engagement:
Acknowledge own structures of power, hierarchies, and systems of labor in bringing these works to light
Undo conceptions of Collecting and Acquiring; avoid adhering traditional structure of value to works
Be diverse in your own team (librarians, staff, student assistants)
Engage with staff, students, faculty, on campus who work with affinity groups
Librarians who engage in this endeavor may not feel comfortable approaching infinity groups (power dynamics)

Takeaways - build relationships wit your communities, don't take but borrow, target current events and activities (tomorrow's history), preserve born-digital documents or web-based pages.

My thought son the "Just let me borrow so I can digitize!" - hrm, not a solution. Also, the "Just put it up and if someone says take it down, then we'll deal with it "- the one white librarian in the presenting group. Gah. Also this is what we teach our students NOT to do.

Q: say more about the structure of how campus fees pay for something, then owned by university in some way, like student publications. A: Trying to locate authorship and find communities to get permission to put online. Published in 70s and no idea where they are today.

Q: Reaction from students: reaction positive, 50th anniversary class wants to ask alumni for materials to bring in like alternative voice publications from 70s.

Q: UWash has institutionalized relationship between community and MOU with native peoples, uses Mukurtu to be culturally sensitive about who can see what and when; and what about radicals from 70s who dont want their materials findable via Google...

Anneliese TaylorUniversity of California, San Francisco
Teddy GomesWorldreader

UCSF Library project. UCSF, explicitly dedicated to health sciences, only grad and professional student. Research intensive, 2nd highest recipients of NIH awards, 6,000 published articles annually.  Articles total count and OA count (according to Web of Science).

Green OA policy. Not a mandate they have to publish in an open access journal, just that the article has to be made publicly accessible, no embargo. Initial policy May 2012 passed by Academic Senate (not all faculty, just certain). UCSF just for academic senate faculty in 2012, then in 2013 UC wide policy impacted all Senate faculty at all 10 UC campuses similar to the 2012 UCSF one. In Oct 2015 all non-Senate employees included.

UC OA policy. UCSF faculty decided would abide by 2012. "Get a waiver, embargo, or addendum fir your publisher" form - ask about this. what's th epolicy? Rights retention, nonexclusive license that pre-empts exclusive publication agreement that author enters into; only covers publications entered into agreement after policy was passed, make available immediate upon publication. Doesn't specify that it has to go into IR, but is default. If they want another OA, also acceptable. There is some room to opt out of policy for any article they choose.

Tea, at California Digital Library Access & Publishing group (CDL) - operate IR, create form to generate waivers and embargos and addenda. UC's eScholarship- just launched new site - see this for the 'deposit work now' and statement on it.

Passed policy. Compliance? Not really. Policy not encouraging people to deposit. After an RFP process, research info management system (CRIS or RIS) licensed by UC. Symplectic of MacMillan, launched at end of 2014 into early 2015 for 3 UC campuses to use. UC Publication management - only Senate faculty, not staff, not non-Senate faculty. System searches for publications, faculty got an email telling them the number of publications that had been IDed by system, and note which are eligible to be uploaded. List of publications authors verify and claim or not. If claim it, takes directly to deposit page. A deposit is final author accepted version, or OA pdf, or link to OA location.

Elements is database but not branded that way; they use Publication Management System (PMS). Definite significant increase in number of deposits. But 1630 pales vs eligible of the 6000.

Solution: hire a temp project librarian to increase engagement with system and increase deposit rate.
Approaches to increase participation:
Cleaning up pending lists and unclaimed publications (stats of publications!)
Deposit on behalf of authors
Outreach/communication with users

reducing number of pending publications: Old count of 2210, new count of 82. especially problematic for common names, which is initial settings. You can then add advanced search settings but users not doing that. Post cleanup: 40% drop when UCSF affiliation added to settings. Few using ORCID.

Pending list cleanup - offered to match to CV. 31% opened email, 3% responded. Even in friend group (advocates of OA, established relationship) only 20% response.Needed to make emails short and action oriented.

Elements can ID full text OA files and auto-deposit  as OA links instead of files (pubmed central, arXiv, other OA locations). Links for auto-deposits because did without permission of faculty. Only works for verified ones.

Paid: Provost, then CDL took over payment. if ongoing they might ask for cost shares by campuses but not out of campus budgets right now.

Licensed OAFind+ (now 1foldr Data) is an OA file locator service; majority found on PubMed Central  Publisher OA, ResearchGate Institutional repository. Other OA article finding tools - unpaywall, oadoi, open Access Button, Delta Think, UC e-links.

make communications more actin oriented, get them to click big verify button, less of other text. Look at how many opens you get, conversions, etc. UC Publication Management FAQ. Contact newly added faculty before they're in the system to give a heads up; email campaigns using mailchimp for new features, other noteworthy messages. elements doesn't yet have a lot of email options.

- Compliance rate went from 9.4% to 16.8
- Faculty are using multiple publication management tools
- Auto claiming and auto-deposit is key - folks were happy is actual crawling system, they don't have to enter it like a job application. SCOPUS IDs, researcher IDs and ORCIDs, will autoclaim articles.
- Ongoing effort necessary

Future: Funding uncertainty; staffing need - when temp leaves, the work still needs to be done if you want the tool and policy to be successful it'll need human resources; new escholarship; better tool integration.


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